ATTENDANCE: Bonnie Blankinship Jan Farnsworth Jane Cherry Connie Fitch Sharon Cissell Barbara Hess Mike Compton Anne Martin Jane Dickey David Siebert
ABSENT: Lou Agnew Warren Swift (x 2)
GUESTS: Marilyn Biegler Cindy Devish
I ACCEPTANCE OF AGENDA
II CALL TO ORDER President David Siebert called the meeting to order. Absence of Board members was reported and duly noted..
III MINUTES of 4/2/05 Motion, second, and unanimous vote to accept minutes of previous meeting.
IV TREASURER’S REPORT
A. Treasurer’s report of activity through 3/31/05 was accepted and filed for audit.
B. Treasurer’s report of activity through 5/28/05 was accepted and filed for audit.
1. Following the Treasure’s report, a motion, second and unanimous vote authorized the Treasurer to re-invest CD 25669173 at its maturity, 07/15/05, in another CD for a longer period of time.
V REPORTS
A. PRESIDENT
1. a. David Siebert presented an overview of Unit Games that are available to all clubs in Unit 161. Printed information was distributed to Board members and David requested that every club make an effort to participate. Russ Jones will assist with scheduling. Board member comments: 1) Do the games have to be a Mitchell movement? 2) Scheduling day games may be most advantageous.
b. Unit-wide team games will be reinstated this year. Each club, or a combination of smaller clubs, will notify Russ Jones of their representative team no later than October 15th. Teams will participate in a championship elimination at DeGray in early November. The existing trophy rests at the Hot Springs Club.
2. NAP finals will be held in Little Rock (based on established rotation schedule) on a non-football weekend in September or October.
3. A check for $771 has been received from District #10 for education reimbursement to Hot Springs Village. A motion, second, and unanimous vote authorized the Treasurer to forward a check in the amount of $1542 ($771 received from the District plus a matching amount of $771) to HSV for their 2004 education program.
4. The school education program was introduced to the Board members and the Secretary was authorized to order information from ACBL for Fairfield Bay, Hot Springs, Hot Springs Village and Little Rock.
5. The fall tournament site was discussed, including criticism of the lodging and food at DeGray. A motion was submitted, seconded and unanimously approved to keep the 2005 tournament at DeGray while investigating possibilities for the tournament to be held at the Arlington Hotel on the first weekend of November in 2006 and 2007.
B. SECRETARY
1. Jan Farnsworth reported on the Hwy #7 storage shed, including the status of repair, an approximate inventory showing 560 bidding boxes, and the bidding box refill order of 10 sets at a quoted cost of $226.09. A motion, second and unanimous vote authorized proceeding with the purchase of refills.
2. The name of the Regional Tournament Coordinator (2006) has been corrected for ACBL internet sites: changing the information from Lou Agnew to Mike Compton.
3. An on-line sanction request has been submitted for the HSV sectional for March 17-19, 2006.
4. Director tests have been ordered for the Little Rock and HSV clubs.
C. EDUCATION LIAISON
1. Mike Compton had no Education Report. He presented a suggestion to the Board to have "table extensions" made for the card tables at tournaments which will clear bidding boxes and some clutter from the playing surface. He identified Alex Phillips as the builder and gave an estimated cost of $250-300. A motion, second and unanimous vote authorized Mike to contract for the project.
D. MEMBERSHIP
No report.
VI OLD BUSINESS
No Old Business.
VII NEW BUSINESS
A. Nominating Committee Appointment.
1. The President named Sharon Cissell, Board member, Cindy Devish, HSV, and will select a member from the Little Rock club to compose the Nominating Committee
2. The Nominating Committee will be instructed to present its report to the President prior to the election at the DeGray fall tournament. The 2005 election at DeGray will be for Positions 2, 4, 6, 8 10.
B. Reimbursement for District Delegate
The President asked Board members to consider a cap on expenses for District Delegate travel, room, and per diem expenses. Following discussion, a motion, second and unanimous vote approved a $150 cap on reimbursement to the District Delegate.
VIII UPCOMING DATES
1. In the clubs: NAOP qualifying games during June, July & August
2. District 10 STaC: June 20-26, 2005
3. NABC: July 20-31, Atlanta. David will be there as a candidate for Board of Governors.
4. ACBL: Instant Matchpoint Game Sept. 14
5. Tunica Regional: Sept. 19-25
6. Deadline: Oct. 15 for clubs to notify David of their team participation at DeGray
7. Unit Sectional: Nov. 4-6 at DeGray State Park
ADJOURNMENT
A motion, second and unanimous vote for adjournment closed the meeting.